Return Policy

DATE: 03/07/2018


Many manufacturers have different guidelines and charges for product returns. Wherever the manufacturer has a policy that falls outside the scope of Dealers Supply policy as detailed below, we have added that manufacturer’s policy to the appropriate price list and it will override Dealers Supply policy. In the absence of any Return Authorization guidelines on a price list, Dealers Supply policy will apply.

Dealers Supply Return Authorization Policy and Guidelines:

General Requirements:

  1. A return authorization must be issued before material can be accepted for return.
  2. Items approved for return must be in Dealers Supply possession within 2 weeks of issuance of the Return Authorization.
  3. Dealers Supply Delivery charges will not be  If a claim is approved for the material returned, the replacement order will be sent at no charge.
  4. Requests for return authorization must be made within 60 days of invoicing.

Restocking Charges:

  1. All items will carry a minimum $60 restocking fee.
  2. Roll goods:
    1. from 20 – 30’ in length will carry a 20% restocking charge,
    2. 30 – 60’ will carry a 15% restocking charge,
    3. 60’+ will carry a 10% restocking charge.
  3. Stocking boxed items:
    1. Less than pallet quantity (5 carton minimum) will receive a 20% restock
    2. Pallet quantities or more will receive a 10% restock fee.
  4. Returns for materials where hidden damage is discovered or where items were sent in error (i.e. wrong size, wrong color, order cancelled*, incorrectly labeled cartons, etc.) will not be assessed a restock fee.
    1. Cancellation numbers are provided each time an order is cancelled with Dealers Supply. In the event material is delivered and the dealer cannot provide a cancellation number, the criteria for returns must be met and restocking fees will apply.
    2. If an order for roll goods has already been cut at the time cancellation is requested, then the order is subject to the normal return goods guidelines.

Items Eligible for Return:

  1. Regular stocking items for Dealers Supply Company.
  2. Non-stocking or special-order items may be returned but only if the manufacturer agrees to take back the In this case, the customer must pay for the return freight to the manufacturer and the restocking fee as determined by the manufacturer.
  3. Sheet goods in quantities of 20’ or more in length.
  4. Boxed flooring items in quantities of 5 or more.
  5. All items that a dealer wishes to return due to vendor error, i.e. shipping errors, damage in transit, or miss-labeled product are eligible for return. There are no minimum quantities and no restock fees for material returned for vendor error.
    1. Damaged material should be identified at the time of shipment and either refused or note on the delivery ticket that damage exists.
    2. Requests for return due to hidden damage may be approved only when a DSC representative has inspected the merchandise and concluded that the damage would have been hidden at the time of receipt.

Items Not Eligible for Return:

  1. Items not in original cartons, opened cartons, or items otherwise not fit for immediate resale cannot be accepted for return.
  2. Adhesives & installation supplies.
  3. Dropped or discontinued merchandise (unless damaged or deemed not installable).
  4. Cabin Grade, Mill Trials, Seconds, clearance sale items. Items sold as Cabin Grade, Mill Trials, or in clearance sales are sold “as is” and are not subject to return. (These grades of material may only be returned if a Dealers Supply or manufacturer representative deems the material un-installable. By their very nature Seconds will have some sort of visual defect and that defect will not be a basis for return.)
  5. Boxed flooring in quantities of less than five cartons.
  6. Sheet goods in lengths of less than 20 feet.
  7. Materials that are defective are not eligible for return. These items must be processed as a claim.  (If the manufacturer approves the claim and wants the material back, arrangements will be made to ship the merchandise directly to the manufacturer at the manufacturer’s expense.)